Privacy Policy

Welcome to PottMenu. Trust is fundamental to everything we build. PottMenu exists to give every harvest a digital identity while helping growers, consumers, dispensaries, and retail teams connect through Harvest Cards. Protecting the information entrusted to us is an important part of that mission.

This Privacy Policy explains what information we collect, how we use it, when we share it, and the choices you have while using the PottMenu website, mobile applications, and related services (collectively, the “Platform”).

Capitalized terms used in this Privacy Policy have the meanings defined in our Terms of Service.

01 — Our Privacy Principles

PottMenu is guided by a few simple principles.

We collect only what we need. We collect information necessary to operate the Platform, verify growers, publish Harvest Cards, improve the user experience, and provide customer support.

Growers own their identity. Verified Growers control the information they publish about themselves and the Harvest Cards they create, subject to applicable law and these policies.

Consumers control their participation. Consumers choose which growers and Harvest Cards to follow, which notifications to receive, and what information appears on their profiles.

We do not sell your personal information. PottMenu does not sell your personal information to advertisers or data brokers.

Transparency matters. We believe users should understand what information we collect and why we collect it.

02 — Information We Collect

The information we collect depends on how you use PottMenu.

Information You Provide

When you create an account or use the Platform, you may provide information such as:

• Name
• Email address
• Username
• Profile photograph
• Biography
• Password or authentication credentials
• Messages sent through the Platform
• Posts you publish
• Harvest Cards you create
• Photos, cultivation updates, and other content associated with Harvest Cards

If you register as a Verified Grower, you may also provide:

• Business name
• Cultivation license information
• License documentation
• Contact information
• Company website
• Other information necessary to verify your identity or authority to represent a cultivation business.

Information Collected Automatically

When you use PottMenu, we may automatically collect information such as:

• Device type
• Operating system
• App version
• IP address
• Crash reports
• Performance diagnostics
• Notification tokens
• General usage analytics

This information helps us maintain, improve, and secure the Platform.

Information from Third Parties

We may receive information from trusted third-party services, including:

• Identity or authentication providers
• Licensed cultivation records used for verification
• Service providers that support the operation of the Platform

03 — How We Use Information

We use the information we collect to:

• Create and maintain your account.
• Verify Growers.
• Publish and manage Harvest Cards.
• Display Grower Profiles and Consumer Profiles.
• Send harvest notifications and other requested updates.
• Respond to customer support requests.
• Improve the Platform.
• Detect fraud, abuse, or unauthorized activity.
• Comply with legal obligations.

We only use personal information for purposes that are compatible with the operation and improvement of PottMenu.

04 — Public Information

Some information on PottMenu is intended to be publicly visible. This may include:

• Verified Grower Profiles
• Harvest Cards
• Public Posts
• Harvest media (including photos and videos)
• Cultivation updates
• Public profile information
• Information intentionally shared by users through the Platform

Users should avoid publishing confidential or proprietary information through publicly visible portions of the Platform.

05 — Private Information

Certain information is treated as private and is not publicly displayed. Examples include:

• Email address
• Login credentials
• Direct Messages
• Internal verification documentation
• Account security information
• Business name, when a Verified Grower chooses not to display it publicly

We limit access to private information to employees, contractors, and service providers who require it to operate the Platform.

06 — Harvest Cards

Harvest Cards are intended to serve as the digital identity for individual harvests.

Information intentionally published within a Harvest Card—including cultivation updates, harvest media (including photos and videos), harvest timelines, and availability information—may be publicly visible and shared through the Platform.

Consumers may subscribe to Harvest Cards to receive notifications when harvest information changes or when participating dispensaries begin carrying that harvest.

07 — Data Sharing

PottMenu may share information only when necessary to:

• Operate the Platform.
• Work with trusted service providers.
• Comply with applicable law.
• Protect the safety and security of users.
• Complete a merger, acquisition, or other business transaction.

PottMenu does not sell personal information to advertisers or unrelated third parties.

When we share information with trusted service providers, we require them to protect that information with safeguards consistent with this Privacy Policy and applicable law.

08 — Security

We use reasonable administrative, technical, and organizational safeguards designed to protect the information entrusted to us.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

09 — Your Choices

You may:

• Update your profile information.
• Delete your own Harvest Cards and Posts, if you are a Verified Grower.
• Manage notification preferences.
• Manage camera and microphone access, photo library access, and location services permissions through your device settings.
• Report users or content that violates our Community Standards.
• Request deletion of your account.
• Contact us regarding your personal information.

To request account deletion or exercise other privacy choices, email support@pottmenu.com or visit our Support page.

Certain information may be retained as required by law or for legitimate business purposes.

10 — Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When we make material changes, we will update the Effective Date and provide notice when appropriate.

11 — Contact

Questions about this Privacy Policy may be directed to:

PottMenu, Inc.
support@pottmenu.com